Group Trips & Vacations
Flight times, hotel check-in, activity schedules, what to pack - AI answers every question so you can actually enjoy the trip.
"What time does the snorkel tour leave tomorrow?" → Answered instantly.
✨ The only event coordinator that handles your group's questions - no app required
Stop answering your group's texts.
Let AI handle it.
Your AI-powered event assistant that keeps every guest informed, on time, and in the loop - all by text. Load your event details once and let AI handle the rest. No app download required.
Free to set up · Pay only when you launch · No app required for your group
✓ AI answers your group's questions
✓ No app download for members
✓ Works on any phone
✓ AI replies in seconds
✓ Set up in under 5 minutes
✓ Private Q&A — no group chat chaos
"What's my itinerary for tomorrow?"
Answered. Instantly.
Other group text services just broadcast messages - your group can't ask questions back. SmartTexts is different. Load your event notes once, and our AI becomes your personal group concierge - answering every question your members text, 24/7.
- 🧠 AI answers from your event notes - and searches the web for real-time info like hours, addresses, and dress codes
- 📱 Members just text. No logins, no app downloads, no friction
- ⚡ Replies in seconds - even at 11pm when you're asleep
- 📢 Blast announcements and reminders to everyone at once
SmartTexts
+1 (320) 440-4024
See it in action
Watch SmartTexts work its magic
What makes us different
Built around YOU from the ground up
Other group text tools are glorified broadcast systems. SmartTexts is a two-way AI coordinator that works while you sleep.
Instant AI Q&A
Members text any question. Our AI reads your event notes and answers accurately and instantly - no hallucinating, no guessing.
Notes + live web search
AI answers from your event notes first. If a question needs real-time info - restaurant hours, venue addresses, dress codes - it searches the web automatically and sends back a verified answer with a source link.
Smart reminders
Schedule automated text reminders for activities, departures, and deadlines. Your whole group gets them - no group chat needed.
No app, no friction
Your members get a welcome text and they're in. Standard texting - works on every phone, every carrier, including flip phones.
Private Q&A — zero group chat noise
Members ask questions privately and get answers privately. Nobody else sees it, nobody's phone blows up. Phone numbers stay hidden from the group — members only interact with SmartTexts.
Full organizer visibility
Every question your group asked — and every answer the AI gave — is logged in your admin dashboard. Stay in the loop without being buried in texts.
Simple by design
Up and running in under 5 minutes
No tech degree required. If you can send a text, you can use SmartTexts.
Create your event
Sign up and add your event - name, dates, and key details like itinerary, hotel info, and what your group needs to know.
Add your group
Enter your members' phone numbers. They instantly get a welcome text - no app download, no login, no account creation.
Broadcast announcements
Send reminders and updates to everyone at once from your admin dashboard. One click, everyone's informed.
AI handles their questions
When members text questions, our AI answers automatically using your event details. You don't lift a finger.
Who it's for
Any group. Any occasion. One coordinator HERO.
If you've ever been buried in "what time is the shuttle?" texts, this is for you.
Weddings & Events
Ceremony details, venue directions, dress code, RSVP deadlines - stop answering the same 15 questions from 80 different guests.
"Is there parking at the venue?" → Answered instantly.
Sports Leagues
Game schedules, field locations, cancellations, roster changes - keep your whole league coordinated without a group chat nightmare.
"Is tonight's game cancelled?" → Answered instantly.
Reunions & Gatherings
Family reunions, milestone parties, class reunions - coordinate dozens of people without the chaos of a 47-person group text.
"What should I bring to the cookout?" → Answered instantly.
How we compare
The only event coordinator with AI answers
Every other service just broadcasts. SmartTexts is a two-way AI coordinator.
| Feature | SmartTexts ✨ | TextMyGuests | TextMyWedding |
|---|---|---|---|
| AI-powered Q&A by text | ✓ | ✗ | ✗ |
| Members answer questions via text | ✓ | ✗ | ✗ |
| No app download required | ✓ | ✓ | ✓ |
| Broadcast announcements | ✓ | ✓ | ✓ |
| Scheduled reminders | ✓ | ✓ | ✓ |
| Itinerary & activity management | ✓ | ✗ | ✗ |
| Live web search fallback | ✓ | ✗ | ✗ |
| Works 24/7 without you | ✓ | ✗ | ✗ |
| Private Q&A (members can't see each other) | ✓ | ✗ | ✗ |
| Organizer Q&A log & visibility | ✓ | ✗ | ✗ |
| One-time event pricing | $49 | ~$95 | $57���$137 |
Simple pricing
Pay once or monthly. Cancel anytime.
No hidden fees. No credit card required to get started. AI-powered Q&A included in every paid plan.
⭐ Most Popular
One-Time Event
Perfect for trips, weddings & reunions. Pay once. No subscription.
$49
one time
AI included · No recurring charge
- 1 event
- Up to 100 members
- AI-powered Q&A by text AI
- Broadcast announcements
- Scheduled reminders
- Itinerary & activity notes
Monthly
For leagues, planners, and groups that run events regularly.
$29
/month
Cancel anytime · No contracts
- Unlimited events
- Up to 100 members per event
- AI-powered Q&A by text AI
- Broadcast announcements
- Scheduled reminders
- Itinerary & activity notes
Pro
For professional coordinators and event teams managing multiple clients.
$99
/month
Unlimited everything · Priority support
- Unlimited events & members
- Unlimited AI-powered Q&A AI
- Multiple organizer accounts
- Custom roles & permissions
- White-label sender name
- Priority support
All plans include text delivery via dedicated number · Questions? Email us
Real organizers, real results
Stop answering the same question twice
SmartTexts does the heavy lifting so you can actually enjoy the event you organized.
★★★★★
"I planned a 12-person Hawaii trip and nobody texted me a single logistics question. The AI answered everything - hotel check-in, helicopter tour details, dinner reservations. I was able to actually enjoy the vacation."
Hawaii group trip, 12 members
★★★★★
"I coordinated a 60-person destination wedding. In the past I was fielding texts for weeks. With SmartTexts, guests asked their questions by text and got answers immediately. I didn't answer a single logistics question the whole week."
Destination wedding, 60 guests
★★★★★
"Our soccer league had 3 different group chats and nobody read them. SmartTexts fixed that immediately. One number, everyone's in the loop, AI answers the 'is practice cancelled tonight?' texts automatically."
Recreational soccer league, 28 players
Common questions
Everything you need to know
Still on the fence? Here are the questions we hear most.
Do my group members need to download an app?
No. Your members only need the ability to receive text messages - that's it. No app download, no account creation, no smartphone required. Works on flip phones too.
How does the AI know what to answer?
When you set up your event, you add notes, itinerary details, and key information (hotel address, activity times, what to pack, etc.). The AI reads those notes first. For questions that need live info - restaurant hours, venue details, local addresses - it automatically searches the web using context from your event and the conversation, then replies with a sourced answer.
What if a member asks something I haven't covered in the notes?
The AI searches the web automatically. If a question needs real-time info - like "what time does the hotel restaurant close?" or "is there parking at the venue?" - it runs a live search using your event context and replies with an answer and a source link to verify. It won't guess or make things up.
How is this different from a group text or WhatsApp group?
Group texts and WhatsApp are just broadcast tools - replies go to everyone and things get chaotic fast. SmartTexts is a two-way AI coordinator: members ask questions privately, AI answers instantly, and you stay in control.
Can I broadcast announcements and reminders too?
Yes - broadcast to everyone at once from your admin dashboard. Schedule reminders in advance for activities, departures, or deadlines. The AI Q&A runs alongside all of it.
What's the difference between One-Time Event and Monthly?
One-Time Event ($49) is a single purchase for one event - ideal for weddings and trips. Monthly ($29/mo) is for recurring organizers running multiple events - ideal for sports leagues and regular planners.
Will my group members see each other's phone numbers?
No. Every member interacts directly and privately with SmartTexts - they never see each other's numbers. When a member texts a question, only they get the AI's reply. Nobody else in the group sees it, and no phone numbers are ever shared.
Can I see what questions my group is asking?
Yes - every question your group texts and every answer the AI gives is logged in your admin dashboard. You get full visibility into what your group is curious about without them having to come to you directly.
Can I add information to my event after I've already launched it?
Yes - you can add, edit, or update notes and activities at any time, even after your event is live. The AI picks up the new information immediately and members can ask about it right away. No need to re-launch or restart anything.
Stop answering the same question for the 12th time.
Set up your event, load your details, and let AI handle it. Your group will love it.
Create your event free →Free to set up · Pay when you launch · No app download required for your group